Contract Administrator

Kirksey is an architecture firm with a culture that values great design, environmental stewardship, diversity, and most of all, our employees. In addition to great design, hard work, and having fun in the process, Kirksey values the personal and professional development of each employee by supporting individual initiatives and ambition. This empowerment, freedom, and entrepreneurial spirit supports long term careers at Kirksey. 

Kirksey is looking for a Contract Administrator to join our Houston office.

The Contract Administrator will be responsible for managing, reviewing, drafting, and negotiating contracts with clients, subconsultants, and other partners, ensuring that all legal and operational terms are clear, fair, and aligned with company policies and industry standards.

Key Responsibilities

• Review, draft, and negotiate contracts for architecture and consulting services, including agreements with clients, subconsultants, and other partners.
• Identify key potential risks in contractual terms and work with senior leadership to develop strategies for mitigation.
• Work closely with Market Directors, Project Managers, to ensure that contracts align with project goals, timelines, and budget.
• Maintain and organize an effective contract tracking system, ensuring that all deadlines, renewals, and amendments are met.
• Provide support in resolving any contractual negotiations and disputes, working with legal counsel as necessary.
• Draft and maintain standard templates and procedures for various types of contracts, ensuring they are up-to-date with current laws and best practices.
• Provide training and guidance to project teams on contractual matters, processes, and best practices.
• Prepare reports on contract statuses, compliance, and risk issues for senior leadership.

• Bachelor’s degree in Business Administration, Construction Management, Law, or a related field.
• Paralegal education will be strongly considered.
• Minimum of 3 years of experience in contract administration, project management, bid management, or procurement, preferably within an architecture, construction, or engineering firm.
• Strong knowledge of contract and industry standards related to architectural services and construction contracts.

Skills

• Excellent communication, negotiation, and interpersonal skills.
• Detail-oriented with strong organizational skills.
• Ability to work independently and as part of a collaborative team.
• Proficiency with contract management software and Microsoft Office Suite.